From tracked hours to invoiced revenue in one connected system.
Resource Scheduling & Capacity Management
Endless timeline shows every member, every assignment, and every hour of capacity across your company.
Change-Aware Timeline Planner
Drag, resize, duplicate, and reassign work across 200+ people from single change-aware planner that reflects capacity as it actually changes.
Time-off on the board
Vacations, sick days, and holidays sit on the same board as assignments, so capacity always reflects reality.
Assignment States & Forecasting
Plan with draft, tentative, and confirmed work. Connect delivery planning directly to revenue forecasting.
Change History & Rates Management
Every hour is billed at the rate and currency that was actually in effect when it was tracked.
Every change is versioned
Salary, billing rate, capacity, department, and role changes each create a dated record. Past invoices and reports stay correct, no matter what changes today.
Multiple Rate Sources — One Result
Combine company defaults, individual rates, project rate cards, and per-assignment overrides — all resolved automatically without conflicts or manual fixes.
Multi-currency built in
Bill clients in EUR, USD, or any currency you operate in, pay your team in another, and let Opsium handle the conversion across reports.
Time Tracking & Approvals
Pull hours from Jira, Tempo, and Clockify, enter them manually, or run a live timer. Then lock the period with approvals.
Integration sync
Jira, Tempo, and Clockify hours land in Opsium the second they're saved in the source tool.
Manual and timer modes
Enter hours for a specific date and project, or run a live timer that handles the bookkeeping for you.
Approve, then invoice
Approve hours by week, by project, or by person. Locked periods stop accepting edits, so the number you bill from is the number that holds.
Invoicing & Billing
Generate client invoices and vendor bills in QuickBooks directly from Opsium. For any period, any time.
Invoice from any source
Settle each invoice by capacity, scheduled time, tracked time, approved time, or fixed amounts you enter manually. Pick the source that matches each contract.
Vendor bills
Generate bills for team members and contractors using internal cost rates, ready for payroll or AP in QuickBooks.
Versioned rates applied
Every invoice line uses the rate that was actually in effect during the billing period. No retroactive math, no bill rebuilds three weeks later.
Proactive Alerts & Operational Intelligence
Most tools wait for you to discover problems. Opsium tells you about them before they reach a report.
Action-Oriented Insights
Doesn't just warn you about problems but suggests specific fixes based on successful resolutions from similar situations.
Cross-System Anomaly Detection
Catches issues like tracked hours without invoices, projects exceeding budgets, or resource conflicts before month-end surprises.
Smart Notification Routing
Right alert to the right person at the right time, not another flood of meaningless notifications.
Connected Once. Synced Forever.
Sync people, projects, time, and finance data from the systems you already use, so your data stays in one place and your team stops copy-pasting between tabs.
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We could explain the value. They already measured it
COO / Operations Manager
Run the company on data, not on Slack threads and gut feel.
• Real-time visibility into capacity, billable ratio, and bottlenecks
• Departments aligned on the same numbers, on the same day
• KPIs that update automatically as the business runs
CFO / Financial Manager
Stop hand-reconciling Tempo, Excel, and QuickBooks at month-end.
• Hours, billing, and accounting on one connected platform
• Project margins you can defend with data, not estimates
• Close the month in days, not weeks
Resource Manager
Stop maintaining the same spreadsheet five different ways.
• Capacity, allocations, and time off on one planner
• No more double-bookings discovered on Monday morning
• Forecast staffing needs from real pipeline, not from gut feel
For companies where people’s hours and expertise are the business model
Your team delivers outcomes. Opsium makes sure every hour of that work is planned, tracked, priced, and billed without anything falling through the cracks.
Beyond software. Any team that bills for expertise:
A Support Experience Your Team Can Count On
Fast replies, guided onboarding, and a team that solves issues — not just tickets.
Can I try Opsium before committing?
Yes, in under 30 seconds, and we recommend it! Hit "Start Free Trial" up top, drop in your email, and we will send you a private demo organization, where you can explore Opsium with sample data or selected real data from your company. The goal is simple: you should clearly understand how Opsium would work for your business before making a decision. If you would rather have us walk you through it, the "Book a Demo" button does that too.
How does onboarding work? We have data everywhere.
Onboarding is guided, not self-service only. We start from understanding your real operating model. Our team works shoulder-to-shoulder with your operations lead or tech contact to map your existing structure: every person, project, assignment, rate card, time entry, invoice, and piece of historical data that matters for decision-making. You share your spreadsheets and exports, we import them. Where integrations are available, Opsium can pull data automatically from your existing tools. By the end of onboarding, Opsium is configured around your real business structure instead of starting as a blank system. The whole process is included in your plan at no extra cost.
Do we need to switch from our current tools?
No. Opsium is designed to work with the tools your team already uses. You can keep Jira for project work, Tempo or Clockify for time tracking, Google Workspace for team data, and QuickBooks for accounting. Opsium connects the operational data between these systems and turns it into a single source of truth for planning, margins, utilization, bench, and invoicing. Over time, some teams may choose to replace separate planning or spreadsheet-based workflows with Opsium, but you do not need to switch everything at once.
What integrations does Opsium support?
Opsium currently integrates with Google Workspace, Jira, Tempo, Clockify, and QuickBooks. Google Workspace helps sync team members. When time is logged in Jira, Tempo or Clockify, it flows automatically into capacity planning, project margin reports, and invoicing. No manual exports, no copy-paste between systems. QuickBooks supports a deeper two-way integration: you can view invoice numbers and statuses, generate invoices, and create vendor bills with custom line items. We are expanding integrations based on customer needs, but our priority is not just connecting tools, but making the data usable for planning, profitability, invoicing, and operational decisions.
Can different roles access different information?
Yes, and this is one of the things we obsessed over. Salary data, external rates, and invoices are not for everyone. Opsium has 7 permission categories (Planner, Team, Projects, Clients, Finance, Time Tracking, Settings) with view, create, edit, delete, and approve controls per category. Your CFO sees finance, your PMs see only their projects, your team members see only their schedule, and your CEO sees everything. Admins can configure permissions so Opsium matches your company structure.
How do you handle our sensitive data?
As if it were our own books. EU-hosted on AWS, with encryption in transit (TLS) and at rest (AES-256). Daily automated backups, 30-day retention. Role-based permissions are first-class: salary, rate, and financial data is gated behind explicit grants, not opt-out defaults. GDPR-compliant by design. No third-party sharing under any circumstance.
What kind of support do you provide?
Every customer gets a dedicated success contact for setup, integrations, and ongoing best practices. Support is available via email during business hours (8am to 7pm CET). Critical incidents are responded to within 4 hours and added directly to the development pipeline.
Why choose Opsium over other solutions?
1. Fast onboarding and data import at our cost, no implementation fees or lengthy setup projects. 2. We excel at operational intelligence. Proper rate management by person, role, project or rate-card with multi-currency support. Proactive alerts before problems hit. Complete change history tracking for all projects and team modifications at any moment with correct calculations even when rates change mid-month multiple times. 3. You get accurate real-time operational visibility across your entire service business. Your systems work together intelligently. All that tedious but critically important work for data accuracy is worth automating. And Opsium does it for you!